Google Workspace Domain Audit
Are there hidden issues hiding in your Google Workspace configuration?
Many schools have configured their Google admin policies over many years, little by little. This can result in a patchwork of policies and configurations that are (kinda) working, but filled with inefficiencies and inconsistencies.
Do you worry about…
- students installing problematic apps & extensions?
- sensitive documents being shared publicly?
- user account that aren’t properly secured?
- students accessing inappropriate content?
- performing investigations with Google Vault?
- securing the accounts of high-target individuals like board members and superintendents?
- maximizing the instructional value of your Chromebook fleet?
- missing out on features that could make your job easier?
If any of these concerns sound familiar, a Google Admin audit can give you confidence and peace of mind.
A Google Admin Audit is a comprehensive review of your entire Google Workspace environment to make sure that your data, users, and devices are safe and your policies are optimized for teaching and learning.
The audit process will give you peace of mind AND help you sharpen your ability to manage and maintain your system by teaching you best practices for managing and configuring users and devices.
During each audit I carefully review and document over 600+ configuration settings from the Google Admin Console to ensure that your users, services, and devices are optimized for security, usability, and scalability.
At the end of the audit you will receive a comprehensive written summary of your domain configuration as well as an actionable list of 6-12 critical items that need your immediate attention.
But that’s not all! Every Google Admin audit includes 3 months of virtual support to help you implement my recommendations. Together we will meet to tackle even the most challenging items uncovered through the audit process.
- Executive summary
- Key recommendations
- Linked resources
- Chromebook fleet report
Core elements of a Google Workspace Domain Audit
Domain Configuration Audit
- Account settings & domain configuration
- Organizational units effectiveness
- Storage settings
- Security settings & admin roles
Core Service Audit
- Email security review (DKIM, SPF, DMARC, etc)
- Drive sharing configuration
- Google Classroom security review
- Google Vault retention policy review
- Review of all primary Google Workspace services
Secondary Service Audit
- Advanced YouTube content policies
- Third party application configuration audit
- Review of all secondary Google service settings
Chromebook Device Audit
- Audit of organizational unit structure
- End of life report for Chromebook fleet
- Review of all Chrome device settings
- Review of all Chrome user settings
App & Extension audit
- Audit of Chrome extension policies
- Report of all Chrome extensions in use
- Review of Chromebook reporting settings
Three months of personal support
We don’t want you to be overwhelmed by the results of your audit so we include three months of personal support to help you tackle key tasks.
- Schedule 1:1 calls with John to work on audit tasks
- Unlimited email support
- Configure premium Google Workspace features
Feedback from past audit clients
“John’s virtual audit of our Google Workspace was invaluable. His thorough review enabled us to implement best practices for setting up rules, groups, and accounts, significantly improving our system’s organization and security. Thanks to his expertise, and training we now have a more streamlined, efficient, and well-structured Google Workspace.” – Tyler Moore Director of Technology, Providence Cristo Rey High School
“This was money well spent by our school district! John, “The Google Guru,” as I call him, thoroughly evaluated our Google Admin Console. Our Google Console is fine-tuned and more efficient with his recommendations. I learned a great deal, and having several weeks of individual consultation was a bonus. I highly recommend John and this audit process!” Mike VanTilburg St. Aloysius School
Your Google Workspace Expert!
John R. Sowash, M.Ed.
- Certified Google Administrator
- ChromeOS Certified Administrator
- Google for Education Partner
All audits are overseen by John R. Sowash. John is a former classroom teacher (HS science) and high school principal who became an “accidental” Google Administrator when his school adopted Google Workspace for Education.
John earned his Google Admin certification in 2014 and his ChromeOS certification in 2022. John’s company, Sowash Ventures, is an authorized Google Partner.
During the audit you will work directly with John and will receive personal support throughout the entire process.
John takes the security of your data and users very seriously and will never make any modifications to your production environment without your direct approval.
The more your district relies on Google Workspace for Education, the more serious you need to take security and data protection.
Gain valuable insights on your Google Workspace environment!
- Find out which users are consuming the most storage space.
- Audit your Google Classroom courses to find “orphaned” classes.
- Get a list of Google Groups to find duplicate and inactive groups.
- Evaluate the effectiveness of your OU structure
- Get a list of users who have at-risk accounts due to lax security.
- Review who has admin rights
- Get a list of apps and extensions being used by staff and students.
- Review your shared Drives to protect sensitive data.
Need something to share with your administrator? Download this audit summary
“John Sowash has been an invaluable resource and helpful partner to Hamburg School. As I am a new IT Coordinator, John has been extremely helpful in supporting me and our school in developing policies to keep our students safe. He is very knowledgeable and great to work with.” – Michele Sealander, Hamburg School
Frequently asked questions
“How long does an audit take?”
Each audit takes 4-6 weeks to complete. You can schedule an audit at any time.
“When is the best time to schedule an audit?”
While we are happy to start your audit at any time, most clients prefer to make major changes over the summer which means winter and early spring are ideal times to begin the audit process.
“How much does an audit cost”
Audits typically start at $3,000. There are several factors that contribute to the cost of an audit including the number of users and devices in your domain. Additional complexities such as integrated systems like active directory can also increase the cost of an audit.
“Do you work with grants or title funding?”
Yes! Many of our past clients have utilized state cyber security or title grants to schedule an audit. If you need additional documentation to apply for a grant, just get in touch!
“I’m new to the admin console, will I be able to understand the audit report?”
Yes! The final audit report is written in a clear and concise manner without “IT speak.” New and experienced admins will gain valuable insights from the final report.
“Can you help with merging two Google Workspace domains?”
Yes, we have assisted with several data migration and domain merge projects. Schedule a call so we can learn more about your needs.
“We are a small school, is an audit right for us?”
Yes! We do a lot of work with small private schools. Many of our clients don’t have a dedicated IT department which means their admin console is a patchwork of policies. An audit is a great way to get organized!
